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Why you should use a workflow chart

Business Technology | May 27, 2011

You might not realize how many processes you have memorized for your everyday routine and there are probably a lot. Those processes usually include a ton of intricate steps, which can make explaining or recreating that process challenging at times. Fortunately, workflow charts are here to make it easier.

What are they?

A flowchart is basically a diagram that outlines processes with differently shaped boxes (steps in the process are usually square while decisions are usually indicated with a diamond) and arrows that link those boxes. They are great tools when it comes to managing or outlining processes. For an example of a flowchart, click here.


  • Very straightforward way of conveying a process as the symbols are generally universally understood
  • Once it has been made, the process will often take less time than before
  • Helps users understand how each step impacts an entire process


  • Can be difficult to create, especially when the processes are more complicated
  • If you don’t have the proper software, this can be a very long process

How to create one

Creating a workflow chart is not as complex as it looks. Thanks to computer software that guides you through the process, it can really be much less painful that you may think.

Start by thinking about the starting point of a process and the ending point, and all of the different steps it takes to get there. Some steps will allow for alternative courses of action. In those cases, you should demonstrate the different choices by using multiple arrows. To see what different flowchart icons mean, take a look at this eHow article.

Workflow charts are a great way to help break down a process and better understand all of the steps that go into it.

If you’d like more information on how to create a workflow chart, take a look at this article.


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