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4 Ways to Enhance Email Security

Cyber Security | March 30, 2023
email security

Email continues to be one of the largest cybersecurity threats for businesses of all sizes across various industries. Since cybercriminals are constantly finding new ways to exploit businesses through email, it is crucial to know how to enhance email security. As a leading provider of comprehensive cybersecurity services, the team at Next Hop Solutions knows how important email security is for every type of business. That is why we have compiled a list of 4 ways to enhance email security and minimize the chances of a cyberattack occurring.

Learn about 3 important types of cybersecurity for your business.

4 Methods to Optimize Email Security

To enhance email security for your business, consider implementing the following measures:

1. Invest in Staff Training and Cybersecurity Awareness

Employees can either be an effective first line of defence against email-based cyberattacks or your greatest vulnerability. To ensure that they are the former, it is crucial to invest in significant staff training and cybersecurity awareness. To start, educate employees on how to spot the signs of a cyberattack and how to respond to it. For example, it is worth showing all employees what phishing emails looks like and how to spot other types of suspicious emails. This information should then be reviewed regularly to ensure that all employees are sufficiently aware of current email threats.

2. Choose Stronger Passwords

When it comes to passwords, complexity and length are crucial for ensuring optimal security. Every employee should utilize strong passwords for their accounts to minimize the risk of unwanted access from cybercriminals. A strong password should:

  • Be unique.
  • Use a combination of uppercase letters, lowercase letters, symbols, and numbers.
  • Not contain names or obvious information like birthdays.
  • Contain uncommon words or random strings of letters.

3. Use Two-Factor Authentication (2FA)

While strong passwords are highly effective, they are not enough to stop certain cybercriminals. That is why many businesses are starting to use two-factor authentication in conjunction with best password practices. With 2FA, users will need to complete an additional step in the verification process to signify that they are who they say they are. For example, after entering their password, employees may need to enter a code they receive on their smartphone to receive access to their account. This helps to minimize the chance of unauthorized access to email accounts, keeping information and data safe.

Learn about 3 reasons to use 2FA.

4. Encrypt Emails

Email encryption software can be used to protect emails that require a high level of security. Encrypting ensures that emails are only received and read by the person they are intended for, giving senders more control and helping organizations minimize the risk of data/information leaks. This is especially useful for organizations that need to consistently communicate about confidential topics or sensitive business information.

To learn more about email security or to inquire about our cybersecurity services, get in touch with the team at Next Hop Solutions. We can be reached by phone at 1-855-482-5141 or through our online contact form and will be happy to answer any questions you may have regarding our services.


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